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MEETINGS

SAI reads the transcript, writes the decisions and draft tasks, and flags anything outside the signed proposal.
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IN THE PRODUCT

After a call, one page holds the scope check, the summary, the decisions, the draft tasks and the transcript.

Where transcripts come from today

Recording bot: coming soon
  • Transcript intake: SmoothOS analyzes a speaker-labeled transcript with timestamps, delivered to its ingest endpoint.
  • Google Meet and Zoom: meetings are created with links from SmoothOS, and finished meetings suggest time entries. These connections don't bring in transcripts.
  • AI credits used up: a rule-based reading runs instead of the two models.

  1. 01

    Schedule

    Create Google Meet or Zoom meetings from SmoothOS, or let clients book through your public booking page.

  2. 02

    The transcript comes in

    SmoothOS takes a speaker-labeled transcript. The recording bot that will capture your calls is coming soon.

  3. 03

    Two models read it

    A fast reader writes the summary, decisions, actions and every client request. A careful judge checks only the requests against the signed proposal.

  4. 04

    You decide

    Approve draft tasks in one click. Turn a scope alert into a draft invoice, or mark it not billable.

A fast reader, a careful judge

Gemini Flash reads the whole transcript. Claude Sonnet sees only the requests, the summary, the signed proposal and earlier meetings.

Scope check

Requests outside the signed proposal are flagged with the client's quote and speaker. Amounts are hours times your rate, in code.

Draft tasks, one click

Action items wait as drafts. Unapproved ones stay off boards and never reach the client.

Decisions into memory

Numbered decisions are saved to the brand's dossier and give context to the next meeting.

Scheduling and booking

Google Meet and Zoom connections, plus public booking pages that handle daylight saving correctly.

Time suggestions

When a meeting ends, attendees get a suggested time entry.

What it won't do

It never creates a financial record until you press the button. It never shows a draft to your client.

Works with

DOSSIER

The client said no once. SmoothOS remembers forever.

Every brand gets a dossier that grows with every meeting, file and revision, and becomes the brief your whole team works from.

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FINANCE

Invoices that are right the first time, in any currency.

Drafts, VAT, export exemptions, the official rate on the issue date and PDF documents, all calculated by the system.

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SmoothOS meeting analysis turns a speaker-labeled call transcript into a summary, the decisions and draft tasks, and checks each request against the signed proposal. Google Meet and Zoom meetings are scheduled from SmoothOS; transcripts are delivered to it today, and a recording bot is coming soon.

Today, the analysis runs on speaker-labeled transcripts delivered to SmoothOS's intake endpoint. The recording bot that joins your calls is coming soon. Google Meet and Zoom connect for scheduling and time, not transcripts.

It compares each client request with the accepted proposal's items and earlier meetings, then gives in or out of scope, a reason and the hours. You make the final call.

About 6 cents for an average meeting. If the client asked for nothing new, the careful model isn't called at all. Every call is logged with its cost.

SmoothOS creates a draft invoice described as a change request. Your client sees nothing until you issue it from Payments.

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