Choose Teamwork.com if you want a free plan for a small team, workload and capacity planning, client users at no extra cost and invoicing from logged time.
Choose SmoothOS if you want meetings turned into draft tasks and scope checks, a brand memory of every client rejection and draft invoices that follow from what was said.
| What matters | SmoothOS | Teamwork.com |
|---|---|---|
| Pricing model | Flat monthly plan set by meeting hours and storage; seat limits apply | Per user per month billed yearly; Accelerate $24.99, 5 seats minimum |
| Free plan | No free plan; join early access | Yes, Free Forever for up to 5 users and 5 projects |
| Meeting transcripts to tasks | Yes, from delivered transcripts; recording bot coming soon | Not listed on the pricing page |
| Scope creep detection | Yes, client requests checked against the signed proposal | Not listed |
| Draft invoices from meetings | Yes, a scope alert becomes a private draft invoice | Invoices from logged time on Accelerate; not from meetings |
| Brand memory and client rejections | Yes, per-brand dossier; portal revisions become Avoid rules | Not listed |
| White-label client portal with your domain | Yes, your domain, logo and colors; custom domain by plan | Free client users; custom branding, custom domain on Accelerate |
| Retainers with rollover | Yes, hour packs that roll over up to a cap | Time-based retainer budgets on Accelerate; more on Optimize |
| VAT and FX on invoices | Automatic VAT mode; rate locked on issue day (Turkish rules today) | Tax on invoices and multi-currency on Optimize and up |
| AI included in the price | Yes, as monthly credits in every plan | Not mentioned |
| Self-host option | Community Edition planned, not available yet | No self-host listed; US or EU hosting |
| Languages (incl. RTL) | English, Turkish and Arabic (RTL) | Not verified |
Where Teamwork.com is stronger
- A free plan for up to 5 users and 5 projects.
- Workload and live capacity planning on Accelerate.
- Client users at no extra cost on paid plans.
- Invoicing from logged time and retainer budgets, live today.
- Data hosting in the US or the EU.
What it costs
- 10 people
SmoothOS: $129 / month: Agency plan covers up to 10 users, 10 meeting hours of AI analysis and 250 GB
Teamwork.com: $249.90 / month: Accelerate, 10 users x $24.99 billed yearly
- 20 people
SmoothOS: $299 / month: Agency stops at 10 users, so Scale (up to 50 users, 30 meeting hours, 1 TB)
Teamwork.com: $499.80 / month: Accelerate, 20 users x $24.99 billed yearly
SmoothOS prices are list prices in US dollars. Extra meeting hours are $4 each and extra storage is $5 per 100 GB a month. Plans carry user limits today (Studio 3, Agency 10, Scale 50). Founding 100 agencies keep 30% off for life. Teamwork.com: Accelerate plan, chosen because it is the first with invoicing, retainers, workload planning and a custom domain. Prices are per user a month billed yearly; monthly billing costs more but isn't listed. Teamwork AI is included for an introductory period, and usage-based AI credits launch in November 2026.
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No. SmoothOS has three paid plans and no free plan or trial today. You can join early access.
Each brand has a dossier. When a client asks for a revision in the portal, the note becomes an Avoid rule that SAI won't break, and decisions from meetings are added too.
Partly. It has budgets with alerts, rates and retainer hour packs, and the Monday Brief shows hours by person and project against budget. Teamwork.com's capacity planning is more complete.
