Choose Productive if your priority is mature resource planning, budgets, rate cards and profitability reporting, with accounting integrations and e-invoicing for your market.
Choose SmoothOS if you want scope creep caught at the moment a client asks, draft invoices from those requests, a brand memory of what each client rejected and a portal under your own domain.
| What matters | SmoothOS | Productive.io |
|---|---|---|
| Pricing model | Flat monthly plan set by meeting hours and storage; seat limits apply | Per user per month, at least 3 seats; clients free |
| Free plan | No free plan; join early access | No free plan; 14-day free trial |
| Meeting transcripts to tasks | Yes, from delivered transcripts; recording bot coming soon | Notetaker bot transcribes calls; 10 hours a month included |
| Scope creep detection | Yes, client requests checked against the signed proposal | No meeting scope check listed; budgets track overruns |
| Draft invoices from meetings | Yes, a scope alert becomes a private draft invoice | Invoices from budgets and time; not from meetings |
| Brand memory and client rejections | Yes, per-brand dossier; portal revisions become Avoid rules | No client rejection log listed |
| White-label client portal with your domain | Yes, your domain, logo and colors; custom domain by plan | Free client access; branded portal on your domain not verified |
| Retainers with rollover | Yes, hour packs that roll over up to a cap | Recurring budgets on Professional and up |
| VAT and FX on invoices | Automatic VAT mode; rate locked on issue day (Turkish rules today) | Tax rate per line, multi-currency invoices, e-invoicing |
| AI included in the price | Yes, as monthly credits in every plan | Not verified |
| Self-host option | Community Edition planned, not available yet | No self-host plan listed |
| Languages (incl. RTL) | English, Turkish and Arabic (RTL) | Not verified |
Where Productive is stronger
- Mature resource planning, rate cards and profitability reporting built over years.
- Revenue forecasting and a Scenario Builder on its Ultimate plan.
- Accounting integrations and e-invoicing networks such as PEPPOL and XRechnung.
- A working meeting Notetaker with 10 recording hours a month included, available now.
- Clients join free of charge.
What it costs
- 10 people
SmoothOS: $129 / month: Agency plan covers up to 10 users, 10 meeting hours of AI analysis and 250 GB
Productive.io: $250 to $290 / month: Professional, 10 users x $25 (yearly) or $29 (monthly)
- 20 people
SmoothOS: $299 / month: Agency stops at 10 users, so Scale (up to 50 users, 30 meeting hours, 1 TB)
Productive.io: $500 to $580 / month: Professional, 20 users x $25 (yearly) or $29 (monthly)
SmoothOS prices are list prices in US dollars. Extra meeting hours are $4 each and extra storage is $5 per 100 GB a month. Plans carry user limits today (Studio 3, Agency 10, Scale 50). Founding 100 agencies keep 30% off for life. Productive: Professional plan, chosen because it adds recurring budgets, rate cards and invoicing integrations. Its pricing page on 2026-10-19 shows $25 per user billed yearly and $29 billed monthly, while its own 10-user total reads $240 a month, so check the live page. All plans need at least 3 seats; clients are free; contractors are billed like employees. Extra Notetaker hours are sold in packages.
studio-nord-clickup.csv
0/ 500
0 of 500 tasks
Not at the same depth. SmoothOS has budgets in minutes or money with alerts at 75% and 100%, rates per person, project or agency, and retainer hour packs. Productive's scheduling and forecasting go further.
Budget tracking shows overruns once hours are logged. SmoothOS reads a meeting transcript, compares each client request with the accepted proposal and offers a draft invoice before the work starts. It needs a transcript today, as the recording bot is coming soon.
Clients use a portal under your name and domain. Plans carry user limits today, so check the current plan details when you join early access.
